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16. Daily Workflows

Short, role-based checklists that string the features together into everyday routines.

Morning routine — production planner​

  1. Open Alarms and clear anything outstanding from overnight.
  2. Review the Production board for the day's runs.
  3. Run an inventory check to confirm enough green stock.
  4. Adjust the schedule for shortages or priorities.
  5. Optionally optimise the run order for stability or gas usage.
  6. Brief the operators.

During production — operator​

  1. Open Roastery control and confirm the plant looks healthy.
  2. Watch the active machine column on Production for the current run.
  3. Acknowledge any new alarms promptly and act per safety procedures.
  4. After each batch, verify the new lot appears with correct weights and WLP.

Receiving a green delivery — warehouse / green buyer​

  1. When a shipment arrives, open Receiving (or create green lots manually).
  2. Confirm quantities and details — green lots are created in inventory.
  3. Register a sample for QC if your process requires it.
  4. Once approved, the lot becomes available for planning.

End of day — quality / management​

  1. Review the Reports dashboard for volume, WLP, and anomalies.
  2. Spot-check lot parameters against targets.
  3. Export lot PDFs for any customers or certification bodies that need documentation.

Tracing a complaint or recall — quality / management​

  1. Find the affected lot.
  2. Open its Genealogy to trace up to the green origin.
  3. From the green lot, trace down to every finished product it ended up in.
  4. Export the relevant records for your report.

Need help?​

  • In-app: use the feedback form if your deployment provides one.
  • Access issues: contact your Roasthubs administrator to adjust roles or enable features — see Settings & Administration.
  • Safety: always follow on-site procedures before operating or overriding equipment.

This manual describes Roasthubs at a functional level. Exact screens and available modules vary by organisation and configuration. For technical setup, deployment, and API documentation, see Shared guides.