10. Procurement
Available when the procurement module is enabled and your role has the view procurement permission.
The Procurement group (sidebar: Procurement ▸) manages buying green coffee — from long-term contracts through to receiving beans into inventory.
The procurement flow
| Screen | Purpose |
|---|---|
| Contracts | Long-term purchase agreements with suppliers |
| Call offs | Individual deliveries drawn against a contract |
| Receiving | Check in delivered coffee |
| Arrivals | Expected incoming shipments |
| Returns | Manage returned goods |
Contracts
A contract is a purchase agreement with a supplier, often covering a quantity of coffee to be delivered over time. Open a contract to see its details and the call-offs made against it. Contracts link to a supplier company.
Call-offs
A call-off is a specific delivery requested against a contract — "send 5 tonnes of the Brazil contract now." Open a call-off to see its detail and track it toward arrival.
Arrivals
Arrivals are expected incoming shipments. This screen helps the warehouse know what's coming and when.
Receiving
Receiving is where you check in coffee that has physically arrived. Receiving a delivery creates green lots in inventory, which then appear on the Green page.
Returns
Returns manage goods sent back to a supplier — for example coffee that failed quality checks. Open a return to view or edit its details.
How procurement connects to the rest of Roasthubs
- Received coffee becomes green lots.
- Those lots feed production planning and inventory checks.
- Suppliers are maintained as companies.
Continue to Sales →.